University library

1. Introduction

   The Cataloging Section is in-charge of organizing the library’s resources through classification and cataloging. Including in these process are the following:

   1. CLASSIFICATION. The Dewey Decimal Classification Scheme is used in assigning classification numbers which will determine the book’s location on the shelves.
   2. DESCRIPTIVE Cataloging or bibliography describing the book in the library. It is a process concerned with the identification and description of an item, the recording of this information in the form of a cataloging record. A set of rules, AACR 2.5, is used for uniformity and consistency.
   3. SUBJECT cataloging. It is a process of determining the subject heading to be used in the card catalog. This needs to analyze the content of the book by reading the book technically to obtain the information necessary. For assigning subject headings, the Sears Lists of Subject Heading is used.

   For new subject headings established or adopted by cataloger, necessary notation on the Sears Lists of Subject heading is made.

2. Functions of the Cataloging Section
   1. Classifying and cataloging the collection in the library
   2. production and maintenance of the necessary bibliographic tools to ensure the most efficient use of the collection.
   3. issuance of regular bulletins of acquisitions
   4. preparation of reports on the collections as necessary
   5. coordination with other sections of the library for their bibliographic needs.
   6. upgrading cataloging practices according to national and international requirements
   7. provision of all main and added entry cards for all the libraries/section.
3. Classification and Cataloging
   1. Policies
      1. Centralized cataloging for all library materials in all the libraries/sections.
      2. In cataloging, priority is given to books requested by faculty members for their class use.

The Circulation and Reserve Sections houses and circulate an adequate collection of books covering a wide variety of subject areas and titles prescribed by Faculty members as textbooks for their particular courses.

1. Objectives
   • to provide guidance to students and other readers in the selection of materials for their particular book needs.
   • to facilitate quick and accurate charging and discharging of books.
   • to maintain the efficiency of circulation service by keeping the books in good condition, shelving books properly in their particular places, and locating books quickly when needed by users.
   • to place books assigned by Faculty members as designated textbooks in their particular subjects on Reserve.
2. Collection

Circulation Books

Circulation books are books supporting the curricular offering of the university. All subject fields are covered by the collection. These books are arranged in the stack area according to the Dewey Decimal Classification Scheme. Five (5) books can be borrowed by non-graduating students for three days and can be renewed for another three days unless needed or reserved by other users. While graduating students may borrow seven (7) books for one week. A fine of Php 15.00 per day per books is charged for late returns.

Reserve Books

Reserve books are required and collateral readings for a particular subject. Two (2) reserve books can be borrowed for one period and can be renewed for another period if not needed or reserved by other users. A fine of Php 5.00 per hour per book is charge for late returns of Reserve book.

3. Services

   Reader’s Assistance Service- Provides assistance to users in locating needed materials.

   Current Awareness Service- Newly acquired books are displayed for a while, so that students can see what is new as far as their material needs are concerned.

4. Access to the Collection

   Circulation books can be searched through the Online Public Access Catalog (OPAC) located at the 2nd and third floor of the University Library.

   The library adopts the open shelf system where users have access to the stack collection, thereby, they can choose by themselves the books they would like to borrow/use.

One important section of the library is the Audio Visual Unit. It caters to the faculty, students and other members of the community wherein they can preview or view educational & inspirational non-print materials to complement their educational needs.

The collection consists of videodiscs such as DVDs, VCDs, Video tapes, and electronic materials such as DVD-ROMs, CD-ROMs & Transparencies, Pictures, Maps, etc. The non-print materials complement the information and educational needs of the customers.

Revised Policies and Guidelines on the Use of Audio–Visual Materials, SY 2015-2016.

1. Only Bonafide College and Graduate students are allowed to borrow AV materials in the library.
2. Request must be made at least three working days in advance.
3. All requests for use of AV materials should be within the confines of the university only.
4. HAU faculty members are allowed to borrow a maximum of three AV materials at one time for classroom instruction and should be returned after three (3) days. Whereas for graduate students, they can borrow three AV materials (2 professional and 1 inspirational) and should be returned after three days. As for college students, they can borrow and use the material in the Multimedia/CD-ROM station or any viewing room within the University but cannot take them out for home use.
5. Requisitioners/borrowers are responsible for all the borrowed materials. Any lost or damaged material should be replaced with the same title.
6. The librarian reserves the right to cancel or revoke permits to use AV materials and to suspend in case of misrepresentation and or violation of policies or procedures herein states.

Procedures in borrowing non-print materials

1. A borrower should reserve materials at least three (3) working days in advance.
2. Accomplish the request form in duplicate.
3. Check if audiovisual resources are in good condition before checking them out.
4. Strictly, return the materials on time/due date to avoid paying overdue fines.
5. Please handle the materials with care.

The library houses the collection of books, theses and dissertations and other materials for the exclusive use of graduate school students. However, the undergraduate students may be allowed access to the materials only from Monday to Friday, but are not allowed to take the materials for home reading use.

1. Objectives

   To support the curricular offerings of the Graduate School Department by providing academic library resources and services through continuous development, enrichment, upgrading and maintenance of books and non-book materials.

2. Collection

   The library consists of the following collections: textbooks, theses and dissertations, Periodicals, Trade books, and non-print materials for the exclusive use of graduate school students.Theses and Dissertations Abstracts are available in PDF Files Click Here

   Book collections on the other hand, are merged with the collection of the Circulation Section found at the third floor.

   Accompanying materials (CDs) of books should be borrowed together with the corresponding textbook.

   Reference, Filipiniana, and Periodicals collections are for ROOM Use only.

   All requests for the use of Audio Visual materials must be for instructional or educational purposes only.

   Graduate School Faculty who wish to preview materials in preparation for classroom instruction may check out a limited number of items in the Audio Visual Area. Faculty must be with their students during the viewing periods.

3. Services>
   
   

   Research Reference Services
   Personal assistance provided by the library staff in helping library users to become self-directed and independent learners in the use of library materials.

4. Staff Duties

   The primary function of the staff is to charge materials to the readers expeditiously. They are also responsible for the care and maintenance of the collection. They see to it that books are properly arranged on the shelves anytime, so that they can be located when needed.

5. Access to the Collection

   All books in the section are reflected in the On-Line Public Access Catalog (OPAC).

   The library adopts the open shelf system where users have access to the stack collection, thereby, they can choose by themselves the books they would like to borrow/use.

The Periodicals is the place where needed information may be found in journals, magazines, newspapers, and other serial literature. It has record of all serial holdings that come in successive issues or numbers, usually at a regular interval.

1. Objectives
   • To guide students in locating information by using periodical materials.
   • To help in locating information which could have not yet appeared in book form or could have not yet published in any other source of information.
   • To provide current awareness through reading periodicals.
2. Organization of the Collection

   The open shelf system is used in the Periodicals. Bound periodicals are arranged alphabetically by title on the shelves. Back issues are also arranged alphabetically by title and are organized at the back issue stacks area. Current issues are properly displayed on the display racks.

   The librarian monitors issues of the periodicals so that when completed, these are sent to a binder.

   When there are missing issues, the librarian writes the publisher or dealer regarding the matter.

3. Services

   Reader’s assistance – providing guidance and assistance in using the Periodicals collection.

4. Access to the Collection

   Collection in this section are restricted to room use only, however, back issues may be borrowed photocopy or upon the approval of the librarian-in-charge.

Special Collections houses books and non-print materials donated by the late President Dr. Luis Maria R. Calingo and Dr. Carmela G. Nepomuceno; collection from Banko Sentral ng Pilipinas,Asian Media Information and Communication and Local Government Development Foundation. Collection in this section are restricted to room use only.