• Section / Units

The Acquisitions Section geared towards the collection development, maintenance and evaluation of the library collection. It is responsible for strengthening the collection through customers’ needs analysis, selection, acquisition and deselection. It coordinates with the faculty library committee and the different section librarians in order to develop, maintain the Collection Development Policy.

This section serves as the coordinator for the activities of the Library Faculty Committee (LFC) and provides administrative and logistics support in all of its activities.

  1. Collection Department
    • Facilitating the selection of print and non-print library materials
      1. Disseminating selection tools and aids to the different departments
      2. Collecting requests of departments and accomplishing the Book Recommendation Form
      3. Bibliographic searching and verification and duplication
      4. Organizing library fairs and in-house book exhibits
    • Acquisition of print and non-print library materials
      1. Accepting requested library materials for purchase
      2. Verifying bibliographic information and checking the availability of requested materials
      3. Dealing with suppliers of print and electronic resources
      4. Coordinating with other units and offices (Purchasing Office, Accounting, University-Lib, Unit Libraries)
      5. Preparing Purchase Requests and Purchase Orders of requested library materials
    • Gifts and Exchange Materials Program
      1. Accepting, acknowledging, and evaluating donated materials
    • Collection Maintenance (Weeding of outdated and wornout Library Materials)
      1. Facilitating documents on weeding of outdated and wornout library materials and replacing lost and damaged materials in coordination with the Circulation, Serials, Theses, and Cataloging Sections
      2. Facilitating the processing of the documents and coordinating with concerned offices/units (Property Office)
      3. Establishing, maintaining, and updating the database of weeded out materials
      4. Coordinating with Circulation/Reserve Section in updating the Reserve Book Collection
    • Linkages to other institutions
      1. Maintaining linkages with other libraries
      2. Maintaining linkages with publishers/ suppliers
  2. Recording/Accessioning of Newly Added Library Materials (print books, theses, etc.)
    1. Updating the accession record of the newly purchased books & CD-ROM which includes the date accessioned, accession number, call number, author, title, price, department, requester, and subject/course where the said material will be used for.
    2. Add in the accession book of the newly donated books & theses which includes the date accessioned, accession number, call number, author, title, price)
    3. Mechanical processing (accessioning, stamping of ownership, placing of security strips) of print books, theses, and CD-ROMs (purchased & gifts)
  3. Library Fund Management
    1. Maintaining, updating, and monitoring the library fund of the different departments
    2. Generating and distributing reports on the status of library fund to the respective representatives, their department chairs and the College Dean
    3. Submit reports to the Chief Librarian
Zeny Z. Yap
Jona Mae F. Lacsina
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • 9:00 AM – 4:00 PM Monday-Friday
  1. Introduction

    The Cataloging Section is in-charge of organizing the library’s resources through classification and cataloging. Including in these process are the following:

    1. CLASSIFICATION. The Dewey Decimal Classification Scheme is used in assigning classification numbers which will determine the book’s location on the shelves.
    2. DESCRIPTIVE Cataloging or bibliography describing the book in the library. It is a process concerned with the identification and description of an item, the recording of this information in the form of a cataloging record. A set of rules, AACR 2.5, is used for uniformity and consistency.
    3. SUBJECT cataloging. It is a process of determining the subject heading to be used in the card catalog. This needs to analyze the content of the book by reading the book technically to obtain the information necessary. For assigning subject headings, the Sears Lists of Subject Heading is used.

    For new subject headings established or adopted by cataloger, necessary notation on the Sears Lists of Subject heading is made.

  2. Functions of the Cataloging Section
    1. Classifying and cataloging the collection in the library
    2. production and maintenance of the necessary bibliographic tools to ensure the most efficient use of the collection.
    3. issuance of regular bulletins of acquisitions
    4. preparation of reports on the collections as necessary
    5. coordination with other sections of the library for their bibliographic needs.
    6. upgrading cataloging practices according to national and international requirements
    7. provision of all main and added entry cards for all the libraries/section.
  3. Classification and Cataloging
    1. Policies
      1. Centralized cataloging for all library materials in all the libraries/sections.
      2. In cataloging, priority is given to books requested by faculty members for their class use.
Daniel C. Macapagal
 Rogel B. de Leon
Carmela S. David
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday-Friday

The Circulation and Reserve Sections houses and circulate an adequate collection of books covering a wide variety of subject areas and titles prescribed by Faculty members as textbooks for their particular courses.

  1. Objectives
    • to provide guidance to students and other readers in the selection of materials for their particular book needs.
    • to facilitate quick and accurate charging and discharging of books.
    • to maintain the efficiency of circulation service by keeping the books in good condition, shelving books properly in their particular places, and locating books quickly when needed by users.
    • to place books assigned by Faculty members as designated textbooks in their particular subjects on Reserve.
  2. Collection

Circulation Books

Circulation books are books supporting the curricular offering of the university. All subject fields are covered by the collection. These books are arranged in the stack area according to the Dewey Decimal Classification Scheme. Five (5) books can be borrowed by non-graduating students for three days and can be renewed for another three days unless needed or reserved by other users. While graduating students may borrow seven (7) books for one week. A fine of Php 15.00 per day per books is charged for late returns.

Reserve Books

Reserve books are required and collateral readings for a particular subject. Two (2) reserve books can be borrowed for one period and can be renewed for another period if not needed or reserved by other users. A fine of Php 5.00 per hour per book is charge for late returns of Reserve book.

  1. Services

    Reader’s Assistance Service- Provides assistance to users in locating needed materials.

    Current Awareness Service- Newly acquired books are displayed for a while, so that students can see what is new as far as their material needs are concerned.

  2. Access to the Collection

    Circulation books can be searched through the Online Public Access Catalog (OPAC) located at the 2nd and third floor of the University Library.

    The library adopts the open shelf system where users have access to the stack collection, thereby, they can choose by themselves the books they would like to borrow/use.

 Nadia K. Mauricio
Marisol U. Galang
  • LOCATION/Service Hours
  • 3rd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday-Friday


The administrative office is responsible for the effective management of the library: maintenance, supervision and projection. Planning, Finance, Personnel, Special Projects, Library Linkages and Library Services are directly under Chief Librarian. Other services such as Technical and Readers also fall within its responsibility.

Other businesses in the office are:

  • Issuance of Referral letters
  • Library clearance
  • Reservation of Discussion Rooms
OIC-Director, University Libraries
Daisy M. Hicban
 Erika Lois A. Galang
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday - Friday


The section houses materials about the Philippines, regardless of authors, imprint or format, except works written by Filipinos treating universally accepted ideas like statistics, mathematics, physics, etc.

  1. Objectives:
    • To furnish needed information that can be supplied by Filipiniana materials.
    • To familiarize students with the various types of Filipiniana materials.
    • To develop among users the skills on the use of Filipiniana resources.
    • To make users become aware and appreciate them as well, materials about the Philippines.
  2. Collection

    The book collection covers an adequate range of reading materials designed to meet the instructional and research needs of users.

    Various types of Filipiniana ready reference materials are: Almanacs; Yearbooks; Bibliographies; Indexes; Biographical Sources; Directories; Dictionaries; encyclopedia of the Philippines; legal materials such as Public Laws, Commonwealth Act, Republic Acts and Presidential Decrees; Maps like political maps, route maps, etc.; and Rizaliana collection, his works and works about him and his writings.

    Undergraduate theses are also housed in the Filipiniana Section. They can use the materials for room use only.

    Pamphlets collections are also housed in the section.

  3. Organization

    Books are arranged on the shelves according to the Dewey Decimal Classification Scheme. Filipiniana reference, Filipiniana biography and Rizaliana books are organized on the shelves according to their category. Location symbols are used for easy retrieval of these materials as:

    • Fil/Bio – Filipiniana Biography
    • Fil/Ref – Filipiniana Reference
    • Riz – Rizaliana
    • Fil – Filipiniana
  4. Services

    Reader’s Assistance – providing assistance to users in identifying the needed Filipiniana resources.

    Current Awareness – informing the users about the new resources available through book display or bibliography list.

  5. Staff

    The staff attends to users’ needs as far as their Filipiniana materials are concerned.

  6. Access to the Collection

    Filipiniana can be searched through the On-line Public Access Catalog or OPAC strategically located inside the library.

    The section adopts the open shelf system where users have free access to the collection. Materials in this section are for room/inside use only. However, permission to photocopy these materials may be granted upon the approval of the Librarian-In-Charge.

Amy T. De Guzman
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday to Friday

The Periodicals is the place where needed information may be found in journals, magazines, newspapers, and other serial literature. It has record of all serial holdings that come in successive issues or numbers, usually at a regular interval.

  1. Objectives
    • To guide students in locating information by using periodical materials.
    • To help in locating information which could have not yet appeared in book form or could have not yet published in any other source of information.
    • To provide current awareness through reading periodicals.
  2. Organization of the Collection

    The open shelf system is used in the Periodicals. Bound periodicals are arranged alphabetically by title on the shelves. Back issues are also arranged alphabetically by title and are organized at the back issue stacks area. Current issues are properly displayed on the display racks.

    The librarian monitors issues of the periodicals so that when completed, these are sent to a binder.

    When there are missing issues, the librarian writes the publisher or dealer regarding the matter.

  3. Services

    Reader’s assistance – providing guidance and assistance in using the Periodicals collection.

  4. Access to the Collection

    Collection in this section are restricted to room use only, however, back issues may be borrowed photocopy or upon the approval of the librarian-in-charge.

Arly Y. Gozun
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday to Friday

This section houses a collection of extensive general reference materials which are intended to be consulted rather than read thoroughly.

  1. Objectives
    • to provide answers to inquiries for specific information
    • to teach students how to use the section and its collection in connection with their research.
    • to provide bibliographical and other reference assistance
    • to organize ephemeral materials for effective use and easy access.
  2. Collection

    A. wide variety of reference materials are provided. These include:

    B.1 General Reference Services, which include the following:

    • Dictionaries- give information about words, spelling, pronunciation, derivation, usage, meanings, syllabication current status, synonyms, antonyms, historical information, etc.
    • Encyclopedias- provide background information in all field of knowledge.
    • Geographical Sources- are described as tools that provide information about geography, like the atlases, maps, gazetteers, and guide books.
    • Yearbooks and Almanacs-n yearbooks are annual compendium of dates and statistics of a given year. While almanacs are annual publication of statistics and other information which be inevitably cover information of the previous years.
    • Biographical Sources- contain biographical sketches of factual information about the lives of persons arranges alphabetically by surname.
    • Handbooks- are handy reference sources that provide miscellaneous information about specific area of interest or topic.
    • Manuals- sources that contain instructions on how to do any activity.
    • Directories- are lists of names of persons, or organizations usually arranged in alphabetical order which provide information such as addresses, telephone numbers, etc.
    • Indexes- indicate where to look for an information.

    B.2 Other Reference Services - books covering all major field divisions which are reference in nature, for consultation and information purpose, rather than for circulation.

  3. Organization


    The open shelf system is practiced in the Reference Section. Materials are arranged on the shelves according to their call numbers, using Dewey Decimal Classification Scheme. Shelf reading is being done regularly. Records are maintained and updated properly.


    The area is functionally and conveniently designed. It is kept attractive and comfortable to researchers. There is sufficient lightning and ventilation. A reference desk/counter is strategically situated in the section to attend the users’ needs. The materials are properly labeled for the users’ guidance.


    • Reference/Information Service- providing assistance to readers in connection with their research needs, from the simplest to the complex inquiries.
    • Research Advisory Service- advising the users/clienteles on what and how to of materials to use in their researches, term papers, reports, etc.
    • Users Awareness Service- informing the students about the sources and services available.
    • Preparing displays, exhibits, etc. to attract and encourage more clienteles to the section.
  4. Other Resources Available

    Pamphlets- are publications that contain valuable information. They are either of permanent or ephemeral value. They are indexed and organized in a vertical file cabinet for easy access as ready reference sources.

    Pathfinders- are guides to the literature and resources in a particular subject area. They are subject oriented research guides designed to encourage researchers a self-directed use of the library.

    Pathfinders are available in print and PDF files accessible for free in the library webpage click here

  5. Access to the Collection

    Reference books can be searched through Online Public Access Catalog located at the 2nd and 3rd floor of the University Library.

    Library users have free access to the collection because of its open shelf system. But the resources in this section are for room use only.

Amy T. De Guzman
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday to Friday

The library offers internet services to its library customers to provide access to the library’s electronic resources and access relevant sites in the Internet.


The following services are provided in the section

  1. Internet Research
  2. Access to e-books and e-journals
  3. Printing
    • Free Printing-LX Printer (bring your own paper)
    • Laser Printing HP DeskJet (Black only)
      • Php 2.00- text
      • Php 5.00 Images
  4. Scan Php 5.00 per document
  5. CD-DVD Burn (Any format)
    • CD burn- Php 20.00
    • DVD burn Php 40.00

Note:Payments should be made at the Finance Office.

Guidelines in the Use of the Internet
  1. The Internet Workstation is for the academic and informative related researches only
  2. User should surrender/submit the Identification Card upon entering.
  3. Usage in on a First-Come, First-Served basis.
  4. Students have unlimited access of Internet thus are requested to use the unit for a maximum of two (2) hour per use.
  5. Allowed access to the following:
    • Internet Research (Academic related)
    • Electronic Journal databases
    • E-books
    • Movies
    • Newspapers in DVD
  6. Saving files/documents using flash drives is not allowed. Files can be sent through personal e-mails.
  7. Installing of unauthorized software is prohibited. Social media sites are blocked for better use of the bandwidth.
  8. Users should proceed to their assigned unit immediately. Companions are not allowed.
  9. Any student found engaging in any of these activities shall be charged as provision of the student’s handbook:
    • Viewing pornographic pictures
    • Tampering of information in the computers
    • Theft and mishandling or abuse of equipment and materials.
  10. Any student found engaging in any of these activities shall be charged as provision of the student’s handbook:
    • Eating, drinking, smoking
    • any form of discussion
    • should not be made as a meeting place by any group
  11. Always ask the assistance of the designated personnel if you have any problem on using any of the services the Internet Workstation/Multimedia Station offers.
 Marivic M. Pantig
  • LOCATION/Service Hours
  • 2nd and 3rd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday to Friday

One important section of the library is the Audio Visual Unit. It caters to the faculty, students and other members of the community wherein they can preview or view educational & inspirational non-print materials to complement their educational needs.

The collection consists of videodiscs such as DVDs, VCDs, Video tapes, and electronic materials such as DVD-ROMs, CD-ROMs & Transparencies, Pictures, Maps, etc. The non-print materials complement the information and educational needs of the customers.

Revised Policies and Guidelines on the Use of Audio–Visual Materials, SY 2015-2016.

  1. Only Bonafide College and Graduate students are allowed to borrow AV materials in the library.
  2. Request must be made at least three working days in advance.
  3. All requests for use of AV materials should be within the confines of the university only.
  4. HAU faculty members are allowed to borrow a maximum of three AV materials at one time for classroom instruction and should be returned after three (3) days. Whereas for graduate students, they can borrow three AV materials (2 professional and 1 inspirational) and should be returned after three days. As for college students, they can borrow and use the material in the Multimedia/CD-ROM station or any viewing room within the University but cannot take them out for home use.
  5. Requisitioners/borrowers are responsible for all the borrowed materials. Any lost or damaged material should be replaced with the same title.
  6. The librarian reserves the right to cancel or revoke permits to use AV materials and to suspend in case of misrepresentation and or violation of policies or procedures herein states.

Procedures in borrowing non-print materials

  1. A borrower should reserve materials at least three (3) working days in advance.
  2. Accomplish the request form in duplicate.
  3. Check if audiovisual resources are in good condition before checking them out.
  4. Strictly, return the materials on time/due date to avoid paying overdue fines.
  5. Please handle the materials with care.
Raquel C. David
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday to Friday

The library houses the collection of books, theses and dissertations and other materials for the exclusive use of graduate school students. However, the undergraduate students may be allowed access to the materials only from Monday to Friday, but are not allowed to take the materials for home reading use.

  1. Objectives

    To support the curricular offerings of the Graduate School Department by providing academic library resources and services through continuous development, enrichment, upgrading and maintenance of books and non-book materials.

  2. Collection

    The library consists of the following collections: textbooks, theses and dissertations, Periodicals, Trade books, and non-print materials for the exclusive use of graduate school students.Theses and Dissertations Abstracts are available in PDF Files Click Here

    Book collections on the other hand, are merged with the collection of the Circulation Section found at the third floor.

    Accompanying materials (CDs) of books should be borrowed together with the corresponding textbook.

    Reference, Filipiniana, and Periodicals collections are for ROOM Use only.

    All requests for the use of Audio Visual materials must be for instructional or educational purposes only.

    Graduate School Faculty who wish to preview materials in preparation for classroom instruction may check out a limited number of items in the Audio Visual Area. Faculty must be with their students during the viewing periods.

  3. Services>

    Research Reference Services
    Personal assistance provided by the library staff in helping library users to become self-directed and independent learners in the use of library materials.

  4. Staff Duties

    The primary function of the staff is to charge materials to the readers expeditiously. They are also responsible for the care and maintenance of the collection. They see to it that books are properly arranged on the shelves anytime, so that they can be located when needed.

  5. Access to the Collection

    All books in the section are reflected in the On-Line Public Access Catalog (OPAC).

    The library adopts the open shelf system where users have access to the stack collection, thereby, they can choose by themselves the books they would like to borrow/use.

Sheryl Q. Roque
  • LOCATION/Service Hours
  • 2nd Floor University Library
  • San Juan De Javier Building
  • Regular Term 9:00 AM – 4:00 PM Monday to Friday