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Parents-Teachers Association
CONSTITUTION AND BY-LAWS
PREAMBLE
We, the parents/guardians and teachers of secondary students of Holy Angel University, imploring the aid of Divine Almighty God, in order to establish an Association that shall unite the entire institution for the common good of the students therein, to inculcate in them values of a responsible and concerned citizen, protect and advance the rights and welfare of the students, parents and teachers, promote a free human peaceful, honest and democratic society, do hereby declare and promulgate this constitution and by laws.
ARTICLE I
THE NAME AND ITS ORGANS
SECTION 1. The name of the Association shall be known as High School Parents-Teachers Association of the Holy Angel University herein referred to as HS-PTA-HAU.
SECTION 2. The office of the HS-PTA shall be at Holy Angel University, Angeles City.
  • The Classroom organization refers to as the homeroom council.
  • The Year Level council refers to each year level composed of the different sections.
  • The Supreme Council refers to the highest governing body of the Association which shall compose of the elected members of the Board from the Year Level Councils.
ARTICLE II
THE OBJECTIVES
SECTION 1. The Objectives of the Association shall be:
To establish a working relationship from and among parents, teachers and administration in the formulation and efficient implementation of progressive education programs enhancing the values and development of the students which includes moral, sports, aesthetic appreciation, recreational pursuits, languages and cultures.

To work for the general concern and welfare of the students by:

  • providing assistance to the best capacity of the Association in the improvement of the instructional facilities and by.
  • fostering and maintaining a harmonious relationship based on truth, honest and just and mutual respect between parents, teachers and school administration.
ARTICLE III
THE MEMBERSHIP AND DUES
SECTION 1. Members of the Association shall be those parents/guardian of secondary students presently enrolled.
SECTION 2. All teachers of the High School department shall automatically become members of the Association.

The incumbent principal of the High School department shall serve as the adviser of the Association, on the other hand, the president of the University, its consultant.
SECTION 3. Membership fee which is the PTA fee shall be fixed by the Board which shall be paid by every member during the enrolment period.
ARTICLE IV
THE EXECUTIVE BOARD
SECTION 1. The executive board shall compose of twenty (20) members, eight (8) of whom shall be parents/guardians and seven (7) teachers and five (5) appointed past active members.
SECTION 2. The parent/guardian members of the Executive Board shall be elected from the Year Level for a term of two (2) years and their election shall be managed by a non-partisan Committee on Elections composed of three (3) members, as determined by the Board provided that they themselves shall not be candidate for the Board.
SECTION 3. The elected eight (8) parent/guardian members and seven (7) teachers shall elect from among themselves the officers of the Executive Board.

The Elective positions are: President, Vice President, Secretary, Treasurer, Business Manager, Auditor, Human Relation Officer and Two (2) Peace Officers.
SECTION 4. The position of Secretary shall be occupied automatically by a teacher who garnered the highest points in the election for the Board, otherwise, other appointive position shall be given to teachers. However, the position of Treasurer shall be occupied by a parent.

The following appointive positions are: Assistant Secretary, Asst. Treasurer, Board Members who shall compose of five (5) active parent/guardian members.
SECTION 5. The seven (7) teachers shall be elected by the Year Level Council who shall serve likewise for a period of two years. Each teacher should at least be a representative of each year level.
SECTION 6. The Assistant Secretary and Treasurer shall be appointed by the Board while the President of the Board shall be under his discretionary power to appoint at least five (5) past active and qualified members who have helped the Association in all its undertakings.
SECTION 7. All appointive officials shall have no voting power.
SECTION 8. The Executive Board shall have the following functions:
  • Formulate policies, rules and regulations for the management of the affairs of the Association.
  • Supervise and control all business transactions and affairs of the Association, and
  • Execute, administer and implement policies, programs and projects of the Association.
ARTICLE V
THE OFFICERS
SECTION 1. The Executive Board who shall be elected by the Year Level Council officers through secret ballot shall elect from among themselves the set of officers as referred hereto in Article IV, Section 3.
SECTION 2. The election of the Board shall be held on the first Sunday of July, 8:00 o’clock in the morning at Holy Angel University every after two years. On the other hand, lower organs: Homeroom and Year Level Councils shall serve one (1) year term of office.

Prior to the election of the Board, lower organizations shall have been organized, hence, Homeroom Council Officers must have been elected following the election of the Year Level Council. All elected Homeroom PTA Chairman and Secretaries shall convene to elect the Officers of the Year Level Council by show of hands.

The Year Level Council Officers shall elect the numbers of the Executive Board through secret ballot.
SECTION 3. All officers both in the Supreme Council and lower organs may be re-elected until such disqualification occurs.
ARTICLE VI
POWER, DUTIES AND FUNCTIONS OF OFFICERS
SECTION 1. The President

The President shall have the following duties:
  • Act as Chief Executive Officer of the Association.
  • Defend the Constitution and By Laws of the Association.
  • Report to the general assembly the state of affairs of the Association.
  • Manage directly the affairs of the Association.
  • Perform such duties as are inherent in his office or are properly required of him by the Supreme Council or Board.
SECTION 2. The Vice President

The Vice President shall have the following duties:
  • Act as the President in the absence of the Chief Executive of the Association.
  • Coordinate upon the request of the President, the operation of the working committees.
  • Perform such other duties the Board my delegate.
SECTION 3. The Secretary

The Secretary shall have the following functions:
  • Be responsible for the operation of the Secretariat of the Association.
  • Prepare the minutes of all meetings, keep a complete file of all records and issue copies of the proceedings and activities of the Board and the Association.
  • Perform such other duties the President or the Board may assign.

    • On the other hand, the Assistant Secretary shall:

  • Keep all records, documents and publications of the Association.
  • Prepare and provide each member of the Supreme Council a folder complete with paraphernalia.
  • Assume and act the functions of the Secretary in the absence of the latter.
  • Perform such other duties the President or the Board my assign.
SECTION 4. The Treasurer

The Treasurer shall have the following functions:
  • Be the overall custodian of all funds, real properties and other assets of the Association.
  • Collect and receive all dues, contributions, donations and other grants or similar nature and deposit the same in the official depositing bank of the Association.
  • Prepare the present annual financial report of the Association or as the cases may be.

    • The Assistant Treasurer on the other hand shall:

  • Take care of the petty cash funds. He/She shall inform the Board of a depleted petty cash for replenishment after a proper liquidation process shall have been made.
  • Act as Treasurer in the absence of the latter.
  • Perform such other duties the Association may delegate.
SECTION 5. The Business Manager

The Business Manager shall have the following functions:
  • Assist the President in the short and long range planning of the activities of the Association.
  • Take charge of the initial preparation and ground work of any undertakings, projects or activities of the association including negotiations, supervision and operation.
  • Assist the Board in the preparation of the budgetary outlay pf all the projects.
  • Prepare such other duties the Board may delegate.
SECTION 6. The Auditor

The Auditor shall have the following duties:
  • Examine personally and verify the books of accounts of the Association and submit his findings to the Board annually or as the case may be.
  • Pre-audit disbursement from the funds of the Association.
  • Suspend or withhold payments of accounts incurred not in accordance with the expressed policy of the Board.
  • Certify the correctness of any of the financial report of the treasurer.
  • Perform such other duties the Board my delegate.
SECTION 7. The Human Relation Officer

The Human Relation Officer shall have the following duties:
  • Oversee all efforts for the promotion of goodwill between the association and the public.
  • Be in charge of all matters requiring media attention, press release and publication.
  • Act as the editor-in-chief of the official publication/newsletter of the Association.
  • Perform such other duties the Board my assign.
SECTION 8. The Peace Officers

The Peace Officers shall have the following duties:
  • Keep and maintain peace and order during the meetings and in other activities of the Association.
  • Be responsible for the security and welfare of the members of the Association.
  • Perform such other duties the Board may delegate.
SECTION 9. The Board Members

The Board members shall have the following functions:
  • Carry out task with utmost integrity, honesty and diligently on the committees where he is designated.
  • Support in the implementation of the policies, rules, and regulations and undertakings of the Association.
  • Perform such other duties the Board may assign.
ARTICLE VII
THE FINANCE, BUDGET AND APPROPRIATIONS
SECTION 1. The association have shall funds which shall be derived from annual membership fees, collected from each student once every year and their earned interest from the bank, solicited money and other contributions or donations from other sources including proceeds from fund raising activities.

All funds collected shall be deposited in a reputable bank appointed by the Board.
SECTION 2. All funds, real properties and other assets of the Association shall be held and maintained in the name of the same.
SECTION 3. The funds of the Association shall be appropriated and allocated only for the following purposes: administration, programs, and projects, equipment’s and overhead.
SECTION 4. All withdrawals, disbursements and monetary releases shall be supported with proper resolutions and pertinent papers duly approved by the Board.
SECTION 5. All disbursements from the bank account of the Association or certificate of deposits shall require the signature of the President, the Treasurer and the Auditor.
ARTICLE VIII
THE MEETINGS AND QUORUM
SECTION 1. The Supreme Council shall hold its regular meeting every last Sunday of the month.
SECTION 2. The Homeroom Council and Year Level shall hold regular meeting at least once a month.
SECTION 3. The General Assembly, which by definition comprises all elected officers both in the Supreme Council and lower organs may be called by the President of the Board at any time deemed necessary.

Special meeting of the Executive Board may be convened anytime by the President as the need arises. Otherwise, at least five members of the Board may request in writing for a meeting, expressing thereof the purpose of which request shall be coursed through the Secretary of the Association.
SECTION 4. At any meeting of the Board, at least majority of all the members present shall constitute a quorum. However, the presence of five (5) Board Members and seven (7) members of the Executive Board is deemed a majority.
ARTICLE IX
THE ORDER OF BUSINESS
SECTION 1. The order of the business of the Board meeting shall be:
  • Calling the meeting to order
  • Invocation
  • Roll call or attendance
  • Reading and approval of the minutes of the meeting
  • Unfinished business (if any)
  • New business for the day (main agenda)
  • Other matters
  • Closing Prayer
  • Adjournment
ARTICLE X
THE COMMITTEES
SECTION 1. The Association shall have its own standing committees to be headed by the members of the Board duly appointed by the President. Other committees may be created from time to time for purposes of expediency and to facilitate the attainment of the objectives of the Association.
SECTION 2. The following committees shall be:

The committee on Internal and External Affairs. This committee shall attend to the matters related to school policies and problems interfering in classroom instructions and spoiling the tranquil rapport among students, teachers, and parents. Likewise, it attempts to promote and maintain a healthy community relation with other sectors. This shall be chaired by the President of the Board.

The committee on Ways and Means. This committee shall be the “Think Tank” of the Association. It shall design scheme for generation revenues and completion of undertakings and projects. Likewise, its shall coordinate activities with other committees. The Business Manager shall spearhead the committee.

The committee of Finance. This committee shall be the guardian of the coffers of the Association. Budgeting plans and expenditures shall pass upon it for security and analysis for any venture the Association may enter into. It shall check the cash flow from within and without and determine the constant financial viability of the Association in its general operation. This shall be headed by the Auditor of the Board.
ARTICLE XI
THE DISCIPLINE AND DECORUM
SECTION 1. Any member of the Board or the general assembly who commits any act of dishonesty, decent or any infraction of the Constitution and By Laws shall be dealt with disciplinary action as determined by the Board.
SECTION 2. Any member of the Board who without valid or justifiable reason absents himself/herself in any three (3) consecutive meetings of the Board shall be disqualified from the Board.
 
BY LAWS
ARTICLE I
THE OFFICE
SECTION 1. The office of the Association shall be located at the Holy Angel University, Angeles City, Philippines.
ARTICLE II
THE LOGO
SECTION 1. (The concept of the Logo should be indicated hereof)
ARTICLE III
THE DECLARATION OF PRINCIPLES
SECTION 1. The Association believes:

That it should be responsive and concerned to the welfare of its members and students in promoting and protecting their rights to attain better quality education.

That democratic process pursues the interest of members. Hence, dialogues and consultations are encouraged.

That formulation of policies and plans must be through representation.

That better quality of education can only be acquired through the joint efforts of the school and home.
ARTICLE IV
THE RIGHTS AND PRIVILEGES OF MEMBERS
SECTION 1. Every member of the Association shall have the following rights and privileges:
  • Participate fully and freely in all meetings of the respective homeroom PTA’s and other activities of the Association.
  • Be kept informed of the program and projects and other undertakings of the association.
SECTION 2. All members shall have the right to vote in the election of the officers of homeroom PTA’s and in the ratification of the Constitution and By-Laws and amendments thereto and in an other electoral proceedings requiring their direct participation.
ARTICLE V
THE DUTIES AND RESPONSIBILITIES
SECTION 1. The following shall be the duties and responsibilities of the members:
  • Uphold and obey the provisions of the Constitution and By Laws of the Association.
  • Attend and actively participate in all activities, programs and undertakings of the Association requiring their presence, and
  • Pay all dues and assessment of fees promptly.
SECTION 2. All members shall perform such other duties and responsibilities which may be promulgated from time to time by the Board.
ARTICLE VI
THE GENERAL PROVISIONS
SECTION 1. This Constitution and By Laws shall be known as High School Parents-Teachers Association of Holy Angel University Constitution and By Laws.
SECTION 2. The Association shall be held responsible to establish and maintain the relationship between and among teachers and parents and students as well.
SECTION 3. For the purpose of their Constitution and By Laws, the following general terms are hereby referred to:
  • The Officers. This refers to the elected officials.
  • The Board. This refers to the Executive Board of the Association then referred to as the Supreme Council.
  • The General Assembly. This refers to the total membership.
  • The Association. This pertains to the High School Parents-Teachers Association of the Holy Angel University.
  • The Guardian. This pertains to any person from which a bonafide student is in custody for support in lieu of the legal parent.
  • The Parent. This refers to the father or mother of a bonafide student presently enrolled in the high school department.
  • The Active and Qualified member. This refers to a parent/guardian who has been known for his/her exemplary performance in all the undertakings of the association, herenceforth may be appointed as honorary members or as Board members or as the case may be.
SECTION 4. The name of the guardian shall reflect in the registration card and other document reiterative to the records of the student concern.
ARTICLE VII
THE ELECTION CODE
SECTION 1. Election procedures shall be designed by the Committee on Election which compose of three (3) non partisan members.
ARTICLE VIII
THE FISCAL YEAR
SECTION 1. The association shall adopt the school year for its fiscal year.
ARTICLE IX
THE AMENDMENTS
SECTION 1. This Constitution and By Laws may be amended, modified or alter or repealed wholly or in part by majority votes of the general assembly of good standing.
ARTICLE X
THE TRANSITORY PROVISION
SECTION 1. Upon the ratification of this Constitution and By Laws, the Board shall be automatically the first officer of the Association.
ARTICLE XI
THE EFFECTIVITY
SECTION 1. This Constitution and By Laws shall take effect upon the ratification of the officer-representatives of the Supreme Council and lower organs.
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